Add inventory with images and categorize by vendor, manufacturer, and type. Set the mark-up price and note the direct cost for a full picture of your profits.
Parts lookup
Increase productivity with instant answers
Don’t have time to run to the store? Need to know equipment specifics? Decode equipment information including capacity, efficiency, manufacture date, and more with just a picture. Enter an OEM or substitute part number to find acceptable interchangeable parts — so your technicians can use more of what is already on their truck.
Smart pricing
Protect profit on every flat rate task
Keep your flat rate price book accurate by automatically adjusting task prices as vendor costs change, helping protect margins and prevent outdated pricing.
Stock visibility
See the restock list and create purchase orders
Everything your team sold that may need restocking. Filter by date range, user, vendor and item type, check the parts you want to buy, then Generate Purchase Order(s).
Customer history
Improve customer relationships with detailed Equipment List
View, edit, and add customer equipment records. Techs can see customer’s equipment type, model, manufacturer, install date, and more to quickly diagnose problems and reference during interactions.
I’ve handcrafted about 3,500 tasks since I started this back in 1996. The jobs that kill a shop’s margins are never the big ones, they’re the cheap-looking ones nobody bothers to price right.
James Leichter
Flat Rate Plus Online creator
3500+
flat rate tasks
8 FREE
calculators
Flat Rate Plus Online® goes beyond pricing
Smart systems for techs in the field. Full accounting and follow-up for the office.
QuickBooks Sync
Maintain instant, accurate, and automatic flat-rate pricing updates.
Field Ops
Keep jobs moving with easy scheduling, faster estimates, and invoicing that gets you paid.
Sales & Marketing
Turn more leads into jobs, stay on top of follow-ups, and keep your reputation strong.
You get the call. You go to the customer’s house. You start the job, but then you realize you’re missing a critical part to fix their system. Now you have to run to the supply house and hope your customer is still there when you get back.
At a glance, it helps you:
Track parts by job so your job costing is accurate
Prevent overbuying or the mid-job parts run with reorder reports based on your actual numbers
Generate purchase orders when it’s time to restock.
If you’re a new business owner or an accountant trying to get a handle on the chaos of parts, tools, and supplies, you’ve come to the right place. Let’s break down exactly what field service inventory management software does, why it is the financial backbone of your operation, and how it saves you from throwing money out the window.
You Can't Fix What You Can't See
Most trade businesses run inventory on gut feeling — a mental tally of what’s probably still on the shelf or what a tech grabbed for a job last week. That gut feeling is expensive: rush orders, duplicate purchases, and callbacks because the right part wasn’t on hand.
Flat Rate Plus Online replaces the guesswork with real numbers. See what’s actually in stock, get flagged at your reorder points before you run short, and know exactly which customer a part went to.
Core Features of Free Contractor Inventory Software
Most inventory systems can tell you when you’re low. Free inventory management software like Flat Rate Plus Online goes further. Track stock, set reorder points, and update price books automatically, so the system does the planning instead of you finding out mid-job.
Flat rate task items
Maintain a master list of all items that can be used in a task. Allows you to quickly create inventory or noninventory parts and add them to your price book with the press of a button.
Track customer equipment
View, edit, and add customer equipment records. Keep a clear trail on what happened to that specific piece of equipment over time.
Manage vendors
Create and manage your company vendors, review contact information, and maintain the primary vendor used by default.
Automatic price updates
When you update the prices of one part, automatically update the price of all connected tasks in your price books. Also allow bulk adjustments of prices across the board by percent or a flat dollar amount when your vendor sends you a price increase.
Inventory Reorder reports
Everything your team sold that may need restocking. Filter by date range, user, vendor and item type, check the parts you want to buy, then click Generate Purchase Order(s). Quickly create one purchase order per vendor and instantly send by print or email.
Free Inventory Management Software for Field Service Businesses
Running out of parts costs you the job. Overbuying ties up your cash. Free inventory management software built for field service businesses fixes both — here’s how.
Protect your cash flow. Track overstock and shortages in real time, so you’re not paying to store parts you don’t need or losing jobs because you’re out of the ones you do.
Work faster in the field. Look up parts without a trip back to the warehouse. When inventory costs change, prices update automatically in your flat rate tasks without the manual double entry.
Know what to stock next. Forecast inventory needs based on what you’ve actually used, not guesswork.
Get Started with Flat Rate Plus Online
Register and start tracking every part with free inventory management software, so you always know what you have on hand.
Build better quotes, stay on top of your parts, and give customers clear options that help close more jobs.
Scheduling
Keep the day on track by booking appointments, organizing jobs, and keeping the full schedule in view.
Invoicing
Get paid faster and keep every paid and unpaid job visible in one place.
Leads
Turn more leads into jobs. Keep customers in the loop with targeted marketing you can send now or schedule for later.
The right price on every call. See it live.
Built by James Leichter, known as “Mr. HVAC,” who shipped the first flat-rate pricing software in the U.S. back in 1996. Since then, Flat Rate Plus® has stayed the #1 flat-rate pricing software for HVAC, refrigeration, plumbing, and electrical contractors, with a price book that syncs clean to QuickBooks and gets your sales tax right to the penny, every time.
No missed tax. No lost jobs. Just the right price on every ticket.
The right price on every call. See it live.
Built by James Leichter, known as “Mr. HVAC,” who shipped the first flat-rate pricing software in the U.S. back in 1996. Since then, Flat Rate Plus® has stayed the #1 flat-rate pricing software for HVAC, refrigeration, plumbing, and electrical contractors, with a price book that syncs clean to QuickBooks and gets your sales tax right to the penny, every time.
No missed tax. No lost jobs. Just the right price on every ticket.
